In academic settings, formalities often govern how students and professors interact. However, in modern universities, students may find themselves in a gray area when addressing tenured professors, particularly in high-stakes settings like Capstone project presentations. Calling a professor by their first name can reflect mutual respect, but it can also be perceived as overly casual or even disrespectful in formal academic contexts. This article explores the pros, cons, and etiquette of addressing tenured professors by their first names during Capstone committee presentations.

Understanding Academic Formality

In academia, hierarchy and formality have long been ingrained in tradition. Professors earn titles like “Dr.” or “Professor” through years of education, research, and academic service. Addressing them formally acknowledges that achievement, especially in official or professional settings like Capstone project presentations, where academic protocol is expected.

Why Students Use First Names

1. Informal Classroom Culture:
   • In many universities, professors encourage a first-name basis in classroom discussions, fostering an open, collaborative environment.
2. Mentorship and Familiarity:
   • Students who work closely with faculty on research or projects may develop personal relationships and naturally default to using first names.
3. Cultural Norms:
   • In some countries and academic disciplines (especially in tech startups or creative fields), using first names reflects modern, egalitarian values.

Why It Might Be Problematic During Capstone Presentations

1. Professional Setting:
   • A Capstone committee presentation is a formal event where professionalism is key. Using first names might appear too casual or imply a lack of seriousness.
2. Respect for Hierarchy:
   • Not all committee members may have a close relationship with the student. Addressing one professor by their first name while using formal titles for others can create awkward social dynamics.
3. Cultural Sensitivity:
   • International professors or those from more traditional academic cultures may interpret first-name usage as disrespectful or presumptuous.
4. Committee Impressions:
   • Committee members outside the student’s department may be unaware of informal agreements, risking negative assumptions about professionalism.

Best Practices for Addressing Professors During a Capstone Committee Presentation

1. Err on the Side of Formality:
   • Use “Professor [Last Name]” or “Dr. [Last Name]” unless explicitly instructed otherwise.
2. Clarify Expectations Beforehand:
   • If you have a long-term mentorship with a professor, check whether they’re comfortable with you using their first name in a formal setting.
3. Be Consistent:
   • Use the same level of formality for all professors on the committee to maintain professionalism and avoid favoritism.
4. Address Collectively:
   • Use phrases like “Members of the committee” or “Esteemed panel” to avoid singling out any specific individual.

When First Names Might Be Appropriate

• During Q&A or Follow-Up Discussions: After the formal presentation, when the environment becomes more conversational.
• With Prior Permission: If a professor has repeatedly encouraged you to use their first name and you are confident the committee understands the relationship.
• In Less Formal Programs: Certain creative fields, such as design or technology programs, where informal communication is the norm.

Conclusion: Balancing Respect and Comfort

Addressing tenured professors by their first names in front of the Capstone committee can be a tricky social dynamic. While informality might feel natural in everyday academic life, formal presentations call for extra sensitivity to professional standards. Students can strike the right balance by defaulting to formality, clarifying expectations in advance, and reading the room when the situation becomes more conversational. Respect, consistency, and professionalism will leave the best impression—no matter what name you choose to use.