Living with roommates can be a rewarding and cost-effective arrangement, but it also requires clear communication, mutual respect, and defined responsibilities. A written agreement sets the tone for a peaceful and cooperative household by aligning expectations from the beginning. Below is a flexible and thorough residential agreement designed to serve that purpose.
Roommate and Residential Agreement
Date: [Insert Date]
Primary Tenant/Landlord: [Full Legal Name]
Roommate (Renter): [Full Legal Name]
Address of Rental Property: [Full Address]
1. Purpose and Intent
This agreement sets clear expectations between the primary tenant and the roommate to ensure a respectful, communicative, and functional living environment. All parties agree to follow the terms below during the course of this arrangement.
2. Term of Agreement
The agreement begins on [Start Date] and continues on a month-to-month basis unless otherwise agreed upon in writing. Either party may terminate the agreement with 30 days’ written notice.
3. Rent and Payments
- Monthly Rent: [Amount in CAD]
- Due Date: [e.g., 1st of every month]
- Payment Method: [e.g., E-transfer, cash]
- Security Deposit: [Amount], refundable within 30 days after move-out, contingent upon property inspection
Rent must be paid on time and in full. Late payments beyond [X] days may incur a late fee of [Amount or percentage].
4. Shared Costs and Responsibilities
- Utilities and Bills: Shared utilities (electricity, internet, water, etc.) will be split evenly. Payment is expected within 5 days of request.
- Household Supplies: Essentials such as toilet paper, soap, and garbage bags are purchased on rotation or shared equally.
- Cleaning and Chores: Common spaces must be cleaned weekly. A shared schedule may be created to ensure fairness in chores. Excessive mess is not acceptable, and personal items must be kept in private areas.
5. Guest Policy
- Occasional guests are permitted. Overnight stays are allowed up to 3 nights per week unless otherwise agreed upon.
- Extended visits (3+ nights/week) require prior consent from all residents.
- Guests must follow all house rules. The host roommate is responsible for any misconduct or damage caused by guests.
6. Noise, Behavior, and Respect
- Quiet hours are observed from [Insert Time] to [Insert Time].
- Disruptive behavior such as shouting, loud music, or slamming doors is not acceptable.
- Mutual respect for privacy and boundaries is essential.
- All concerns should be expressed directly and calmly.
7. Communicative Expectations
- Issues must be addressed promptly, within 3 days, either in person or in writing.
- Passive-aggressive behavior or unresolved tension undermines the living arrangement.
- Constructive dialogue is encouraged. A neutral third party may be asked to help mediate disputes if necessary.
8. Substance Use and Legal Conduct
- No illegal substances or activities are permitted.
- Alcohol is allowed in moderation. Excessive intoxication is not tolerated.
- Smoking or vaping is only allowed in designated outdoor areas, if permitted.
9. Pets
- [Choose one: Pets are not allowed / Pets are allowed with prior approval and a pet deposit of [amount]].
- Pet owners are responsible for cleaning, controlling noise, and covering any damage caused by their animal.
10. Three Strikes Policy
A three-strikes system helps maintain accountability:
- Strike 1: Verbal or written notice about the issue
- Strike 2: Formal notice and a discussion
- Strike 3: If unresolved, a 30-day notice to vacate may be issued
Serious misconduct including theft, violence, or illegal activity may lead to immediate termination without warning.
11. Move-Out Process
- A written 30-day notice is required prior to departure.
- The room must be cleaned and restored to its original condition.
- A final inspection will be completed within 3 days of move-out.
- Security deposit will be refunded after any deductions for damages or unpaid rent.
12. Amendments and Agreement
This agreement may be revised with the written approval of all parties. By signing below, all parties agree to the terms and intent of this agreement.
Primary Tenant/Landlord Name: _________________________
Signature: _________________________
Date: _________________________
Roommate Name: _________________________
Signature: _________________________
Date: _________________________
This document is not a legal lease but a mutual agreement meant to prevent misunderstandings, clarify responsibilities, and support a fair living environment. When used proactively, it becomes a valuable tool for creating stability and harmony in shared housing.
